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 What are Prince2tm Best Practices? | PM Tools - PM Tools

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What are Prince2tm Best Practices?

The experienced Project Managers who came up with (and are continuously developing and improving) the PRINCE2TM Project Management methodology came up with eight ‘best practices,’ or ‘components’, i.e.:The 8 practices that maximise your chances of project success.1)    The Business CaseThis document justifies investment in the project by comparing the expected costs to the expected benefits. It is also used as a yardstick for measuring project progress.2)    OrganisationThis PRINCE2TM component describes the formal roles within a PRINCE2TM project. Deciding at the start who does what and who is answerable to whom saves fuss and resentment later on in the project.By following the PRINCE2TM organisational structure you will ensure that all the major project interests are represented.3)    PlansEvery successful project relies on minute planning. If you are prepared for every stage, for every obstacle and for every question that your customer or (worse) boss might ask, then you will be more respected as a Project Manager, your project will not sink at the first challenge, and you will have the greatest possible chance of producing results to promised schedule, budget and quality.4)    ControlsAs Project Manager it is vital that you are in control of every aspect of your project, from the initial decision-making to immediate awareness of any changes or risks that might affect your Project Plan.The PRINCE2TM method suggests a number of control mechanisms that enable freer communication channels and automatic responses to Project Issues. This means that you can relax, sure in the knowledge that if anything comes up, you will have enough warning and preparation to deal with it.5)    Management of RiskNo project is totally watertight. Learning to anticipate, acknowledge and manage risks to your project is essential to Project Management success.PRINCE2TM risk analysis comes as a four-step plan:•    Identify the risk•    Evaluate the impact that the risk could have on the project•    Consider suitable responses to the risk•    Decide which response is most suitable 6)    Quality in a Project EnvironmentMeeting the Customer’s quality specification is possibly the most important part of delivering your products. If you promised to provide a blue lawn-mower, and the final product is fluorescent pink, then your Customer may refuse (justifiably) to accept the product.Deciding how you will manage the quality of the product throughout the project environment, and then executing your quality-management plan is the safest way of sticking to target.7) Configuration ManagementThe Configuration Librarian is appointed to keep tabs on all the products generated as a result of the project. These may be specialist products, like software programs, or they may be management products – that is, the documents that are produced as tools for successful Project Management.Your Configuration Librarian will look after your Project Plan, your Business Case, your Stage Plan and all those other necessary documents. Your Configuration Librarian is a very important person.It is also part of the librarian’s job to make sure that any changes to the products are recorded, and that versions of the products at every stage are held in the archives. This means that when people disagree over what Project Plan #32.3 said in the paragraph about the colour of the lawnmower, you simply have to go to your Configuration Librarian to find out.8)    Change ManagementSometimes change is inevitable. The project environment changes, the quality specification changes, or perhaps project progress is not as strong as expected. It is the responsibility of the Project Manager to consider the impact of any changes and to put in place mechanisms for dealing with Requests for Change that come from any member of the Project Team.If change is not managed correctly, then you could wake up one morning to find your project has morphed into something you no longer recognise.Using the PRINCE2TM Best Practices will not turn you and your project into an overnight success. What it will do is ensure that the foundations for effective Project Management are in place. All you have to do is keep an eye on what’s going on, react to every challenge with nerve and brilliance, and communicate telepathically with every member of the Project Team. Easy-peasy. PRINCE2™ is a trademark of the Office of Government Commerce

Simon Buehring is a project manager, consultant and trainer. He works for KnowledgeTrain which offers training in project management and PRINCE2 trainingin the UK and overseas. Simon has extensive experience within the IT industry in the UK and Asia. He can be contacted via the KnowledgeTrain PRINCE2 project management training website.
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