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 Project Management System Evaluation Checklist | PM Tools - PM Tools

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Project Management System Evaluation Checklist

“An elegant solution to the wrong problem solves nothing.”
- Bryce’s Law

INTRODUCTION

Commercial Project Management systems (PM) have been available since the early 1970′s. As PC’s proliferated in the workplace, so did PM software, which also brought an ease-of-use element to project management. A multitude of PM products are now available on the market, some expensive, and some very reasonably priced. However, to say all PM packages were created equally would be a gross exaggeration. Each has a specific niche they address in project management or target a specific industry.

As I described in my article, “Why Does Project Management Fail?”, one of the main reasons for failure is because there is a lack of consideration for the magnitude and complexities of project management and, consequently, there is a natural inclination to attack it in piece meal. As a result of the bulletin, I have been asked as to what criteria I would use to evaluate a PM package. Consequently, I have developed the following checklist for evaluating a PM package it its pristine form. I hope it will be of benefit to you.

GENERAL REQUIREMENTS:

The Project Management system should…

PLANNING SUPPORT:

The Project Management system should…

ESTIMATING SUPPORT:

The Project Management system should…

SCHEDULING SUPPORT:

The Project Management system should…

REPORTING SUPPORT:

The Project Management system should…

CONTROL SUPPORT:

The Project Management system should…

COMPUTER-RELATED CONSIDERATIONS:

The Project Management system should…

I have described a pretty encompassing system with robust features. As such, a Cost/Benefit Analysis should be prepared to compare price versus the system’s value to the company.

This evaluation checklist should be used as a template and modified accordingly to suit in-house requirements. Good luck.

For additional information on “PRIDE” Project Management, see:http://www.phmainstreet.com/mba/pride/pm.htm

Tim Bryce is the Managing Director of M. Bryce & Associates (MBA) of Palm Harbor, Florida, a management consulting firm specializing in Information Resource Management (IRM). Mr. Bryce has over 30 years of experience in the field. He is available for training and consulting on an international basis. His corporate web page is at:http://www.phmainstreet.com/mba/He can be contacted at: timb001@phmainstreet.comCopyright © 2006 MBA. All rights reserved.
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